Subject	Renaissance Ridge HOA Board Meeting
Date and Location	Saturday Jan 8 2011 at Starbucks next to Eastlake High School
Attendees	Don Corbett, President Yogesh Gupta, Treasurer Mak Bhagwat - Director

Notes:

Activities during the month and general Discussion (includes Action items)

• Don shared the annual proposal from Earthworks. The charges are the same as last year. Don will question the what happens to the 500 spring bulbs that are planted each year because Earthworks has been planting 500 each year. Given the good job that Earthworks have done over the years, they will be appointed again as our landscapers for 2011

• Discussed the quarterly newsletter that was proposed the last meeting. All Board members like the idea of a quarterly newsletter. Don has some content from his landscaper and based on the season tips can be added to the content. This could be posted online and referenced in the Facebook pages as well as the HOA dues from MacPhersons. At the next meeting we will ask Deidrie to share a format and content that she has been provided by other Board members. Mak wanted to explore if there was a incentive to homeowners to look at the newsletter

• Yogesh will send Mak details of MacPhersons to check if they accept online payments and see if there could be an incentive for setting up automatic payments
• From previous meeting Michael had mentioned that we should look into hiring someone to shovel the snow in particular the areas around the crossings within the neighborhood and also the two exits to SE 8th. He was going look into the cost of such service

• Yogesh mentioned that MacPhersons will from now on start charging $45 for new homeowners as move in fee. They will list the fee in the letter they send to the Escrow company

• Ann-Marie had reached out to the City for placing Stop signs on the intersection of 242nd and 11th. City of Sammamish have this on their list of things to do and will happen in the near future

• Yogesh mentioned that he just received and approved the Social committee expenses for 2010 for $690. Given that majority of the expenses are incurred near July 4th Yogesh we will ask David and Kim to submit these expenses for reimbursement in a timely manner so that expenses fall in the correct month / year

• There was general discussion about replacing current mailboxes with locked mail box units. All are in favor of locked mailboxes and this discussion has taken place many times between different Board members. Yogesh will dig out the old email threads

• Yogesh presented the letter of appointment of Stanford Munko as auditors for 2010 financial statements. Their cost is $1,500 and the Board approved the appointment.

Activities from telephone calls and email

• Don had the email and phone calls in December. There was no activity.

Financials for the year

• Financials to Dec 2010 will not be issued until after the 15 of January

Next Meeting will be held on Saturday February 5th at Starbucks next to Eastlake High School at 8AM