Renaissance Ridge HOA Board Meeting
Date and Location
Saturday Jun 4 2011 at Starbucks next
to Eastlake High School
Don Corbett, President
Yogesh Gupta, Treasurer
Michael Rose, Director
Ann-Marie Karh, Vice President
Dedrie Strain, ACC
Mak Bhagwat, Director
Activities during the month
and general Discussion (includes Action items)
- Michael has received estimates for replacements
of fences along SE8th and along 242nd based on the priority and condition
of the fence that are in need of replacement. Michael has received three
quotes. All quotes do not include staining and Tax. There was some
discussion on making sure that we evaluate the fence company after they
have completed one patch on the quality of the work that they are
performing so that we can decide on whether we want that company to
continue or not, or improve their standard. Next steps and action items:
Michael to look into
doing a background and reference checks on the three fence vendors and whether
these companies are prone to providing change requests.
Dedrie will look in
the CCR's to see whether common area fences are defined or not. This will
decide what is common area and then based on the condition of the fence we
would then select a fence vendor.
Need a price quote
on staining of the fences
Don to reach out to
Natural design to get a price quote on the replacement of the fences that are
around the two play ground parks.
- Everyone likes the brighter street lights. The
feedback that Mak has received is that some stain work on the wooden part
of the play sets, some of the wooden planks of the benches need
replacement, and the play ground needs additional bark. There is a request
to add the a swing set. This has insurance implications that need to be
considered. Next steps and action items:
Mak to reach out to
Natural Design to get a quote on the work listed above (planks for benches,
stain wooden planks on play sets and add bark)
Dedrie to look into
what the insurance implications are of a swing set
- Don reached out to maintenance company to find
out the cost of mowing and maintenance of the stretch along 242nd. There
would be additional cost of $300 a month. All the board members approved
mowing every week and also need to decide on the large holes that are in
the gas pipeline area. Next steps and action items:
Don to ask
Earthworks to start mowing the stretch along 242nd on a weekly basis. This
would include removing the grass clippings and trimming the edges
- Spring / Summer newsletter was mailed to all home
owners this past week. While the content was good MacPhersons copying was
awful. Yogesh will ask Mauricio to post this on the website.
- Locked mail boxes. Communication has been
provided to home owners through the newsletter and update on Facebook that
has 85 members. Yogesh shared the feedback that was received on Facebook.
Next steps would be to post a flyer on all the mail boxes. The Board
agreed that we should install locked mail box for everyone that does not
have a locked unit already. The Reserve home owners have locked mail boxes
with the exception of a few. Next steps and action items:
All Board members to
take a walk through the neighborhood to see if there are any other locked mail
Dedrie to provide
content that can be included with the assessment that will sent by MacPhersons
to the home owners in the second half of June
Yogesh to create a
flyer that will be posted on all the mail kiosks. We need home owners as
volunteers to distribute keys.
Yogesh to ask
MacPhersons to add a assessment for the locked mail box to the home owners that
do not have a locked mail box.
- Ann-Marie will reach out to the City to find out
about the Stop sign that was going to be placed on the intersection of
242nd and 11th.
Activities from telephone
calls and email
- Ann-Marie had the email and phone calls in May.
There were no issues to report.
- Dedrie has received a letter from a home owner
who wants to create an extension to the house. Other that obtaining a city
permit, we need to ensure that the extension is within the CC&Rs
- Financials to May 2011 are available. All is in
line with budget.
Next Meeting will be held
on Saturday July 9th at Starbucks next to Eastlake High School at 8AM